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Job | Executive Assistant

Position/Title: Executive Assistant
Details: iHeartMedia Stations

Job Summary: The audio revolution is here! Today Radio has bigger reach than TV. Podcasting is the fastest-growing medium ever. Digital audio has been disrupting the air waves for over a decade. The invention of Wireless headphones gives us direct access to consumers ears 24×7. Podcasters and radio hosts are the new influencers with massive engaged super fan armies. New digital audio data, insights and analytics tools are making it easier than ever to plan, buy and grow with audio. And only one company has the #1 position in everything Audio. iHeartMedia. As an Executive Assistant in our Minneapolis, MN market, you will assist top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.

Responsibilities

Effectively manage executive team calendars of internal and external meetings and virtual appointments
Create and distribute market communications related to daily office operations and initiatives that span multiple departments and teams
Organize, schedule, and execute team activities that build camaraderie and strengthen culture
Manage details and tracking of sales incentives before, during and after initiatives
Lead and execute all office operations including:
Covid-related protocol and office reopening initiatives
Partner with service vendors to identify and reduce unnecessary spend
Cultivate facility vendor relationships
General daily office administration to ensure smooth operations
Administrator and point of contact for the following operational functions:
Talent Contracts, and the communication between market leaders and corporate legal team
Public File, and all PSAs and FCC-required postings
Vinyl, and all talent endorsement related materials
Trade Tool, along with the tracking and distribution of all client tickets
Human Resources, along with onboarding and offboarding coordinating and daily inquiries
Local Advisory board, and all communications, meetings, and follow up
Proactively identify, evaluate, and improve operational processes across the sales, programming and promotions departments that increase speed-to-market, reduce spend, and deliver exceptional listener experiences

Qualifications

Advance command of Microsoft Office suite, social media platforms and search tools
Trustworthy when dealing with confidential and private matters
Professionalism: confident in interactions with team members throughout all levels of the organization, including corporate office
Proven ability to set standard of performance excellence for self, assumes responsibility and accountability for assignments or tasks, goes beyond what is expected
Stress tolerance: composure when faced with difficult and demanding situations, personalities, and shifts in priorities; positive, steady nature while completing tasks with a sense of urgency
Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; professional telephone skills
High degree of collaboration with all levels in the organization
Can work independently, anticipating needs and proactively managing workload and priorities for maximum efficiency
Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
Ability to multi task in a fast-paced environment

Work Experience

1-3 years’ experience as Executive Assistant
Media experience preferred

Education – 4-year college degree preferred

Certifications – None required                                                                                                     

Location: Minneapolis, MN: 1600 Utica Avenue South, Suite 500, 55416

Benefits: iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

Employer sponsored medical, dental and vision with a variety of coverage options
Company provided and supplemental life insurance
Paid vacation and sick time
Paid company holidays, including floating holiday that enable our employees to celebrate the holiday of their choosing
A Spirit day to encourage and allow our employees to more easily volunteer in their community
A 401K plan with matching contributions (matching currently suspended)
Employee Assistance Program (EAP) for benefit eligible employees and all household members at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify.  Click here to learn about E-Verify.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Click Here to learn about the San Francisco Fair Chance Ordinance.

Current employees and contingent workers click here to apply and search by the Job Posting Title.

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